How to Write a Cover Letter

A cover letter is a document that you submit with your resume. However, it varies from a CV as a cover letter is specially created with the job for which you are applying in mind – instead of being a written review of the abilities and experience you possess. Its purpose is to let companies know why you will be good for the role or the job.

Cover Letter

The quickest and most efficient method to stand out from the rest is by writing a good cover letter. When you apply for a job you should bring something more to the table, the employer will discover more about you, your personality, what you really want from the work and understand why you applied.


Your cover letter is the best chance to expound on your achievements, as your CV should be brief.


This article discusses some tips to write the perfect cover letter to accompany your next job application.


#1. Begin with the header


You must include a few items of personal information and particular roles at the beginning of your cover letter, as with any conventional business letter header.


This part should include the contact details, date and contact details of the receiver. You may focus your name and address at the top of the page and show how it appears in your curriculum vitae if you like.


Format of the cover letter:


  • Your name
  • City and Pin code
  • Your contact -number
  • Your email ID
  • Date
  • Recipient’s Name
  • Recipient’s Title
  • Company’s Name
  • Address of the company


#2. Greetings


Try finding the name of the individual who will examine the job applications. Include a typical kind greeting to this individual, such as “Dear,” or “Hello,” in your letter. It is better to use gender-neutral greetings like “Dear name first and last name” or “Dear job title,” if you cannot identify the person.


Examples of greetings:

  • Greetings Hiring Manager
  • Hello Mr Kapoor
  • Dear Raj Srivastava


#3. Do not forget the opening paragraph


Mention the job title for which you are applying and where you found the job advertisement in the opening paragraph of your letter.


Explain your particular interest in the position and the company so that your readers are aware that you have done your homework.


Describe briefly the key experience or qualifications that make you suitable. This is also the initial impression the reader has of you so that the first portion of your cover letter should appeal to them immediately and promptly.


#4. Come to the second paragraph


Your second paragraph should include a short outline of your background. Here you should mention important achievements, abilities and specialities, which make you especially well qualified. Concentrate on one or two and provide your success with precise information, including quantitative benefits.


#5. Finish with the third paragraph


The next paragraph should focus on another significant achievement or ability. Instead of reproducing facts from your curriculum vitae, broaden your expertise to particular stories or anecdotes. Once again, focus on examples showing the qualities and competencies described in the job description.


#6. Sign off


You should conclude your cover letter with a paragraph that highlights why and why you are the best for the role.  Keep the end of the cover letter concise and mention that you are looking forward to hearing the next steps from the employer. Finish at the bottom with your signature.


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